SAME DC & NoVA Posts: Feb. 24 Small Business Conference

Kick off the new year building a strong network that’s focused on small business.

The SAME DC & NoVA Posts’ Small Business Conference brings together the State & Local and Federal agencies and businesses throughout the DC & Northern Virginia area to network, discuss upcoming contracting opportunities, connect with potential teaming partners, and more!

• Plenary and moderated sessions with government and private sector panelists
• Exhibit Hall for companies to showcase their offerings and networking
• Matchmaking sessions to connect and engage with government agencies, small and large businesses

Agenda

6:00 am – Capital One Parking Garage Opens; Exhibit Hall Opens for Setup

9:00 am – Welcome & Introductions to SAME DC & NoVA Posts

9:15 am – Opening Plenary Session featuring Keynote Speaker – Department of Defense

10:00 am – Panel Session – Federal Panel

• Veterans Affairs – Office of Construction & Facilities Management
• US Army Corps of Engineers – Baltimore District
• US Army Corps of Engineers – Norfolk District

11:00 am – Networking and Matchmaking Sessions

12:00 pm – Concurrent Lunch

Overview of Capital One Hall, Design & Construction

• Speaker – Jonathan Griffin – General Manager – Capital One

Afternoon Keynote

• Speaker – Tracy Marcinowski – Assistant Commissioner for Acquisitions at Public Buildings Service · General Services Administration

1:00 pm – Networking and Matchmaking Sessions

2:00 pm – Panel Session – Economic Development

• Virginia Department of Economic Development
• Fairfax Economic Development Office
• Arlington Economic Development Office

3:00 pm – Networking and Matchmaking Sessions

4:00 pm – Panel Session – More to come on this session!

5:00 pm – Conference Close followed by Happy Hour

Tickets

All-day conference tickets include admission to all conference sessions, networking and optional matchmaking, all-day coffee and water stations, lunch and happy hour event.

Online tickets must be purchased via Eventbrite by 7:00 pm on Tuesday, Feb. 22. All tickets purchased after the deadline will be charged the Walk-In Rate payable by check or Venmo the day of the event. No cash accepted.

$175 – Large/Medium Business (SAME Member)

$200 – Large/Medium business (Non-Member)

$99 – Small Business (SAME Member)

$125 – Small Business (Non-Member)

$75 – SAME Student Member / Non-Profit / Academia

$50 – Government (Must present valid ID)

$250 – Walk-In Rate

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If you would like to save on your ticket purchase by becoming a member of the SAME DC or NoVA Posts (or both!), please join before you register: https://www.same.org/Get-Connected/Be-a-Member

For Member Firm Sizes, SAME recognizes the company business sizes based on the following employee counts:

• Small Business: 100 employees or less
• Medium Business: 101 – 2,000 employees
• Large Business: 2,000+ employees

Ticket Refund Policy

Refund requests will be accepted through 7:00 pm EST on Friday, February 18, 2022, and must be received in writing to samedcprograms@gmail.com. Ticket costs will be refunded in full, less an administrative fee of $50 for individual tickets.

You may also contact samedcprograms@gmail.com to request a transfer for $25 administrative fee. In addition, ticket holders must pay the additional cost if the new ticket type has a higher fee. There are no refunds if the ticket type has a lower fee.

Platinum:

Consigli – www.consigli.com

Gold:

EA Engineering, Science, and Technology, Inc., PBC – www.eaest.com

PRIME AE – www.primeeng.com

Silver:

Merrick & Company – www.merrick.com

Sponsorships

For more information, please contact Whitney Stowell (whitney@cribworks.co). Sponsorships purchases end at midnight on Saturday, February 19.

$500 – Featured Sponsor (Bronze Level)

• Company listing in the exhibitor directory (logo & 50-word description)
• Company logo on event signage
• Company listing included on program thank you page
• Company logo and hyperlink on event registration site

$1,000 – Featured Sponsor (Silver Level)

• One (1) full conference registration
• Company listing in the exhibitor directory (logo & 50-word description)
• Quarter-page ad in the digital conference program
• Company logo on event signage
• Company listing included on program thank you page
• Company logo and hyperlink on event registration site
• Contact list of all attendees to be sent out after the Small Business Conference

$1,500 – Featured Sponsor (Gold Level)

• Two (2) full conference registrations
• One (1) standing table (booth) in Exhibit Hall
• Listing in exhibitor directory (logo & 50-word description)
• Full page ad in digital conference program
• Recognition at Panel Sessions
• Company logo on event signage
• Company listing included on program thank you page
• Company logo and hyperlink on event registration site
• Contact list of all attendees to be sent out after the Small Business Conference

$2,500 – Named Sponsor (Platinum Level)

• two (2) full conference registrations
• one (1) standing table (booth) in Exhibit Hall
• Listing in exhibitor directory (Logo & 50-word description)
• full page ad in digital conference program
• Company logo on event signage
• Company logo on Event Social Media and Email announcements
• Recognition at all Keynote and Panel Sessions
• Company logo included on program thank you page
• Company logo and hyperlink on event registration site
• Contact list of all attendees to be sent out after the Small Business Conference

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Sponsorship Refund Policy

Sponsorship payment is non-refundable. In order to receive your full benefits, the sooner you select sponsorship, the sooner you can use your benefits. Because of publishing deadlines, some benefits may not be available after Feb. 19, therefore no new sponsorships can be purchased after that date. It is the responsibility of the sponsor to provide logos, narratives, attendee ticket holder information, and other details to be included in conference materials, programs, signage, and social media. For questions, please contact Whitney Stowell (whitney@cribworks.co).

Exhibit Hall Booths

Before purchasing your Exhibit Booth, contact Romano Dickerson (romano.dickerson@jacobs.com) as soon as possible to confirm availability and reserve your location. There are a limited number of exhibit hall booths available and this option will close when all booths/locations have been filled.

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➜ Download the Exhibit Booth Plan

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$400 – Large/Medium Business (SAME Sustaining Member)

$450 – Large/Medium Business (Non-Member)

$300 – Small Business (SAME Sustaining Member)

$350 – Small Business (Non-Member)

$150 – Non-Profit / Academia

Complimentary (Registration Required) – Government (Federal, State, Local)

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The standard exhibit booth includes:

• Includes one (1) ticket registration. Additional tickets for exhibitors must be purchased separately.
• Six (6) feet of booth space*
• 4-ft. tall adjustable cocktail table (30-in. in diameter) with company ID sign
• Two chairs
• Company listing on event registration site
• Company listing in the digital program**
• One-time use of the pre-registered attendee list for the sole purpose of promoting exhibitor’s participation in the event

* Exhibit pricing is based on a standard 6-ft booth space. Anything exceeding existing “standard exhibit booth” space is considered a “display space” and must be negotiated separately.

** Booths purchased after February 18, 2022 may not be listed due to publishing deadlines

All exhibitor items and showcase materials must be brought in the day of the event. Wifi will be available, but there are no power outlets or extension cords available.

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Please note: Your company must hold a current SAME Sustaining Membership to receive the member rate for a booth. Individual memberships do not apply to booth fees. If your company would like to become a Sustaining Member with SAME to receive the member rate, please sign up here.

For Member Firm Sizes, SAME recognizes the company business sizes based on the following employee counts:

• Small Business: 100 employees or less
• Medium Business: 101 – 2,000 employees
• Large Business: 2,000+ employees

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Exhibit Booth Reservation and Payment Policy

Booth selection and availability are based on a first come, first serve basis. Before purchasing your exhibit booth, please contact Romano Dickerson (romano.dickerson@jacobs.com) to verify location and reserve your booth.

Payment via Eventbrite checkout is required to finalize your booth reservation and is due no later than Sunday, Feb. 20, 2022. Booths purchased after Feb. 18 may not be published in the Conference program because of publishing deadlines. SAME DC & NoVA Posts reserve the right to cancel booths that have not been paid within 48 hours of requested and accepted reservation.

Exhibit Booth Cancelation/Refund Policy

Full refund of all payments, less a $100 administrative fee will be granted if written notice is received by SAME DC/NoVA Posts no later than Feb. 14, 2022.

A 50% refund of exhibit booth fees, less a $100 administrative fee will be granted if written notice is received by SAME DC/NoVA Posts no later than Feb. 20, 2022.

Commencing Feb. 21, 2022, no refunds will be granted. Please send all booth cancelation/refund requests to Romano Dickerson (romano.dickerson@jacobs.com).

Transportation and Parking

For detailed instructions and directions to the Capital One Hall, please visit: https://www.capitalonehall.com/visit

• Parking is available on Capital One Drive North near Scotts Crossing Road. $10 day of the event – pay on arrival
• Closest Metro Station – McLean Station (Silver Line)
• Metro Bus Access – McLean Station

COVID-19 Precautions for an In-Person Event

All Capital One Hall event attendees must provide proof of full vaccination, the last dose of which was administered at least 14 days prior to entering Capital One Hall, or an approved COVID-19 negative test taken no more than 48 hours before entering Capital One Hall. Proof of vaccination can be your physical vaccine card or a photo of your card. The name on the card of negative test must match the name on your photo ID. Entry requirements subject to change.

All attendees must wear protective masks regardless of vaccination status while inside Capital One Hall, except when actively eating or drinking.

Please do not attend if you have tested positive for COVID-19 or are otherwise feeling sick or have a high temperature. Refunds can be granted, on a case-by-case basis, with written notice at least 24 hours from event start time, for ticket holders with COVID-19 related absence. No shows, without prior notice, will not be granted refunds. Refund policies for sponsorship and exhibit booths remain in effect.

For more information about safety precautions at the venue, please read the Full Policy Notice from Capital One Hall. https://www.capitalonehall.com/faq

*** DO NOT PURCHASE TICKETS IF YOU CANNOT COMPLY WITH THE REQUIREMENTS. ALL REFUND POLICIES ARE IN EFFECT. IF YOU CAN’T PROVIDE PROOF OF VACCINATION OR NEGATIVE COVID-19 TEST THE DAY OF THE CONFERENCE, YOU WILL NOT BE ALLOWED ENTRY AND NO REFUNDS WILL BE GRANTED. ***

This is an in-person event. Sessions will NOT be live-streamed or recorded for later review. All attendees grant permission for event photography and images to be used in future social media or future promotional materials.

Please contact Whitney Stowell (whitney@cribworks.co) with any related questions or concerns.